Schedule
Build a multi-day event agenda with times, locations, maps, access controls, and rich content.
Quick outcome
The schedule system organizes your event into days and items. Attendees browse the agenda on the public site. Organizers manage everything from the admin dashboard, including per-item access controls and location details.
Setup
Create days
Navigate to /admin/schedule and click to add a new day:
| Field | Description |
|---|---|
| Date | Calendar date for the day |
| Label | Display name (e.g., "Day 1 — Arrival", "Saturday") |
Days are displayed in sort order on the public schedule page.
Add schedule items
For each day, add items at /admin/schedule/[dayId]/new-item:
| Field | Description |
|---|---|
| Time | Start time (e.g., "9:00 AM") |
| End time | Optional end time (e.g., "11:00 AM") |
| Title | Item name (e.g., "Breakfast at the Lodge") |
| Description | Short summary |
| Category | meal, activity, travel, ceremony, free-time, other |
Location details
Each item can include location information:
| Field | Description |
|---|---|
| Location name | Venue name (e.g., "Lakehouse Deck") |
| Location address | Full address for map links |
| Coordinates | Latitude/longitude for embedded maps |
| Directions note | Special instructions (e.g., "Park in the back lot") |
Rich content
Items support additional content:
| Field | Description |
|---|---|
| Notes | Markdown-formatted additional details |
| Hero image | Featured image for the item detail page |
| Gallery images | Multiple images displayed in a gallery |
| External URL | Link to venue website, reservation, etc. |
| Icon | Category icon for visual identification |
Access controls
Items can be restricted to specific people:
| Field | Description |
|---|---|
| Requires auth | Item only visible to signed-in users |
| Required add-on | Only visible to attendees who purchased a specific add-on |
| Permissions | Email or group-based access (via schedule item permissions) |
This is useful for optional activities that only certain groups should see.
Day-to-day management
Reordering
From /admin/schedule, drag to reorder days and items within days. Sort order changes are saved automatically.
Editing items
Click any item to open /admin/schedule/[id] for full editing. All fields can be updated at any time.
Deleting items
Remove items or entire days from the schedule. Deleting a day cascades to all its items.
Attendee experience
Schedule page
Attendees visit /schedule to see the full agenda organized by day:
- Each day shows its label and date
- Items display time, title, description, and category icon
- Location details show venue name and a map link (if coordinates provided)
- Items with access restrictions only appear for authorized users
Item detail pages
Clicking an item opens /schedule/[id] with:
- Full description and notes (rendered from Markdown)
- Hero image and gallery
- Location with map embed (if coordinates set)
- External links
- Directions notes
Access-controlled items
Items restricted by group or email permissions:
- Show normally for authorized users
- Are hidden from unauthorized users
- Items requiring a purchased add-on are visible but may show a "requires purchase" indicator
Troubleshooting
| Symptom | Fix |
|---|---|
| Item missing from schedule | Check requiresAuth, permissions, and add-on requirements |
| Wrong time display | Edit the item and verify the time format |
| Broken location link | Verify the address or coordinates are correct |
| Reorder not saved | Confirm the drag action completed (check for errors) |
| Detail page not found | Verify the item ID and route parameter |
| Item on wrong day | Check the day assignment in the item editor |
Next steps
- Content Sections — add homepage content blocks
- Documents — attach files to schedule items
- People & Access — manage groups for schedule permissions