Organizer Guide
This section covers everything you need to set up and run an event using tripplan.ing. It combines the admin dashboard (what you configure) with the attendee experience (what your guests see).
Getting oriented
After creating an event (see Creating Events), you'll manage it through the admin dashboard at /admin. Your attendees interact with the public event site at your event's subdomain.
Admin dashboard
Open /admin to see the management overview. From here you can navigate to:
| Area | Admin route | What you manage |
|---|---|---|
| Event Settings | /admin/settings | Event name, dates, location, theme, branding |
| RSVPs | /admin/rsvps | Registrations, attendee details, exports |
| Schedule | /admin/schedule | Multi-day agenda, locations, access controls |
| Payments | /admin/payments | Payment records, refunds, pricing, add-ons |
| Announcements | /admin/announcements | Email blasts and site banners |
| Content | /admin/content | Homepage sections, images, links |
| Photos | /admin/photos | Gallery moderation |
| Documents | /admin/documents | File uploads with access controls |
| Polls | /admin/polls | Attendee surveys and voting |
| People & Access | /admin/people | Allowed emails, groups, access requests |
| Custom Fields | /admin/custom-fields | Dynamic RSVP form fields |
Attendee-facing pages
Your guests see these public pages:
| Page | Route | Description |
|---|---|---|
| Homepage | / | Event details, content sections, hero image |
| Schedule | /schedule | Day-by-day agenda with details |
| RSVP | /rsvp | Registration form |
| Pay | /pay | Payment page with expense cards |
| Photos | /photos | Gallery (requires sign-in) |
| Documents | /documents | Shared files (requires sign-in) |
| Polls | /polls | Surveys (requires sign-in) |
| Profile | /profile | Account and RSVP status |
Admin access
To access the admin dashboard, your email must be in the event's admin email list. The initial admin email is set when the event is created in the platform UI. Additional admins can be added in Event Settings.
If you're redirected away from /admin, check that:
- You're signed in with the correct email
- Your email is listed as an admin for this event
- The event is properly configured in the platform
Event modes
Events operate in two modes:
| Mode | Behavior |
|---|---|
| Active | Full site — RSVP, payments, schedule, all content visible |
| Post-event | Read-only — photos, documents, and polls accessible; RSVP and payments hidden |
Switch modes in Event Settings or see Post-Event Mode for details.
Recommended setup order
When configuring a new event:
- Event Settings — Set name, dates, location, theme colors
- Content — Add homepage sections with event info
- Schedule — Build the agenda
- Custom Fields — Add any extra RSVP questions
- Payments — Configure pricing tiers and add-ons (if collecting money)
- People & Access — Add allowed emails
- Share the event URL with your guests